1
Connect
Read-only integrations with your PMS and office tools so automations mirror your real schedule and claims—not a spreadsheet.
Typical go-live: 10–14 days
For Dentrix & Eaglesoft practices · 1–12 providers
Recover empty chairs and insurance admin hours — without hiring another front desk person.
Automate eligibility, recalls, claims follow-up, reviews, and no-show recovery—and see the dollar impact update live. Typical practices estimate payback in under 90 days on the ROI calculator below.
~$18k
Avg recovered / mo*
0 hrs
Saved weekly
0-day
ROI guarantee
LIVE PRACTICE LEAKS
Today’s recoverable revenue
Scanning
Unfilled
hygiene slots$2,850
Pending claims
follow-up$8,420
Overdue recall
patients$14,100
Automation recommendation
Send 42 recall nudges and open 3 waitlist offers
before 10 AM.
DentrixEaglesoftOpen Dental
HIPAA-aligned
deployments
Guardrails for PHI
in automation
30-day ROI guarantee
Setup in ~2 weeks
* Hypothetical example for illustration; calculator uses your practice inputs.
Eligibility checksSmart remindersRecall campaignsClaims
follow-upReview requestsWaitlist fillsPatient
intakeDenial recovery
THE REALITY
Most practices are losing 15–25 hours a week to tasks that don’t need a human.
The cost isn’t abstract. Move the sliders in the ROI calculator to see where revenue slips away—and
where ChairGuard pays for itself.
0%
Average no-show rate
Empty chairs that could have been filled from the waitlist.
0 hrs
Weekly insurance admin
Calls, portals, forms, rework, and staff interruptions.
0x
Hidden follow-up loops
Recall, claims, reviews, cancellations, forms, and treatment plans.
HOW IT WORKS
From schedule to measurable dollars—in three beats.
No rip-and-replace. Start with workflows that unblock the desk and reclaim production.
2
Automate
Turn on workflows for eligibility, recalls, claims aging, reviews, and no-show fills—prioritized so staff only handles exceptions.
Pilot: start with one queue
3
Measure
The dashboard reconciles recovered production, reclaimed admin hours, and chair utilization so leadership sees ROI weekly—not guesses.
Optimization every month
INTERACTIVE ROI CALCULATOR
See your ROI in minutes.
Adjust the assumptions for your practice. The calculator updates monthly leakage, estimated recovery, payback period, and first-year ROI instantly.
Starting assumptions: conservative estimates for
missed hygiene revenue, insurance admin labor, recall conversion, and claim recovery.
Monthly leakage
$0
Recovered / month
$0
Payback period
0 mo
Year-one ROI
0%
YOUR ESTIMATE
Adjust the sliders to see how recovered revenue compares to leakage at your settings.
Estimates depend on payer mix and schedule patterns—we’ll sanity-check assumptions on your 15‑minute fit call.
Projected 12-month impact
interactive chart
AUTOMATION DEMO
See how workflows run—click to compare before and after.
Pick a workflow and see what changes—from manual busywork to automated steps your team doesn’t have to repeat.
BEFORE
Manual eligibility checks
AFTER CHAIRGUARD
Verified before morning huddle
Automation impact
12–18 admin
hours removed weekly
REAL OUTCOMES
Results you can measure.
No-show reduction, staff hours saved, and production lift over six months—tracked in one place.
0%
Reduction in no-shows
Month 0Month
3Month 6
0 hrs
Weekly staff time saved
Insurance8.5 hrs
Scheduling4.2 hrs
Claims6.3 hrs
+0%
Average production increase
CASE STUDY SNAPSHOT
Patel Dental Group · Dentrix · 4 providers · Phoenix metro
Started at calculator-like baselines—then tightened eligibility, recalls, and chair fill so front desk interruptions dropped week over week.
No-shows · before → after · 90d
14% → 11%
Matches default calculator no-show preset
Admin hours reclaimed
~19 hrs/wk back
Insurance queue + reschedule loops
Stale claims surfaced
+$11.4k / mo*
Aging follow-up reopened with proof packets
*Illustrative based on modeled recovery—your numbers may vary by payer portfolio.
“The insurance verification alone paid for rollout. Patients check in faster because eligibility is already flagged before the lobby gets busy.”
Dr. Priya Patel
Owner · Patel Dental Group
- Coverage checks
- 91%
- Reviews / qtr.
- +2.8×
“Claims aging used to rely on whoever remembered Wednesday. ChairGuard pings the denial reasons we actually see from Delta—so appeals leave the practice with receipts.”
Jordan Ellis, DDS
Managing Partner · Riverbend Family Dental · Austin
- Denial reopen rate
- +38%
- Desk interruption score
- −31%
“Recalls stopped living in sticky notes. Our coordinators now start the day with a ranked list—filled chairs first, apologies second.”
Maya Alvarez
Practice Manager · Lighthouse Smiles · San Diego
- Hygiene utilization
- +6 pts
- Recall answer rate
- 54% → 72%
FAQ
Questions teams ask before onboarding.
Everything below is illustrative sales copy—finalize legal and clinical policies with counsel before publishing.
How long does onboarding take?
Expect two weeks once we have PMS access and payer contacts. Pilot customers usually launch eligibility + reminders first.
Will my team need extra training?
Desk teams get ~90 minutes live plus short Loom clips. Most training is focused on approving exceptions—not clicking through portals manually.
How do you approach HIPAA?
We configure least-privilege access, encrypt data in transit and at rest, and sign BAAs when required. Sensitive fields can stay inside your perimeter using redacted prompts.
What if we use Open Dental or another system?
Dentrix and Eaglesoft are live today with the deepest read-only integrations. Other PMS setups go through discovery on the fit call to map equivalents.
Can we start with a single workflow?
Pilot is built for exactly that—prove ROI on eligibility or recalls first, then layer claims automation once leakage is undeniable.
What does the 30-day ROI guarantee include?
If agreed-upon KPIs documented in onboarding don’t move within 30 days, we extend implementation at no additional consulting charge until targets hit or we unwind—whichever leadership prefers.
What are contracts and cancellations like?
Annual commitments with quarterly checkpoints are typical for Core and Enterprise pilots. Discuss roll-off terms on the strategy call—we don’t bury multi-year traps in fine print.
PRICING
Pricing that fits your practice size.
Select your provider count to see which plan fits best for your practice.
Practice size
Pilot
Prove ROI before adding every workflow—the fastest way to show leadership the desk is quieter.
$9,500 setup
$1,950 /month
✓ Eligibility automation
✓ Appointment reminders
✓ Recall campaigns
✓ Basic dashboard
RECOMMENDED
Core
$24,500 setup
$3,950 /month
Compare to ~$5.5k/mo for one loaded ops hire
✓ Everything in Pilot
✓ Smart scheduling
✓ Claims + denial recovery
✓ Intake + reviews
✓ Monthly optimization
Enterprise
$42,000 setup
$6,950 /month
✓ Everything in Core
✓ Voice-to-note docs
✓ Custom AI agents
✓ Priority support
30-DAY ROI GUARANTEE · PLAIN ENGLISH
If KPIs documented during onboarding haven’t materially improved within your first thirty days—we either keep implementing at no incremental consulting fee or walk you through exit options. No hostage contracts.
For
a 3–5 provider practice, Core usually has the strongest payback because scheduling, claims, and intake compound together.
Book a 15‑minute practice fit call.
Cold traffic doesn’t owe you curiosity—bring receipts. We’ll reconcile your KPIs against the ROI calculator assumptions and prioritize the cheapest workflow to prove first.
What happens on the call?
1. Map workflow leaks
2. Pressure-test ROI
3. Ship first automation
Prefer email? Reach us at hello@chairguard.example. We reply within one business day.
Reserve time with our team
Using Cal.com, Calendly, HubSpot, or Harmonizely? Paste the embed URL
into CHAIRGUARD_BOOKING_EMBED_URL in the page script—or open your scheduler externally while we finalize this embed.
Scheduling embed loads here automatically once you paste your HTTPS embed URL.
Until then, reserve your spot manually or scroll to the fallback form—we’ll consolidate your ROI notes either way.
Jump to contact form →Can’t grab a calendar slot?
Tell us where to plug in—we’ll annotate your ROI inputs and send scheduling options tailored to leadership’s calendar.
Thanks—we’ll reply within one business day.
If you flagged a Pilot/Core plan preference, routing will prioritize the right playbook.