Weekly reports · QuickBooks-ready · No new software to learn

Know every job’s real cost—without spending nights on invoices.

Forward subcontractor and supplier invoices to us. Every week you get QuickBooks-ready spreadsheets and a summary—so you can run jobs, not paperwork.

Book a 15-minute setup call See how it works

Built for GCs & specialty trades Weekly Fri delivery QuickBooks-ready

Contractors typically save 15+ hours a month on invoice admin—without hiring another office employee.

THIS WEEK · FRI DROP

47

Invoices processed

QuickBooks-ready

Total entered

$112,480

Subs 31

Suppliers 16

Vendor Amount Job

Acme Roofing Co. $14,820 Oak Ridge

Metro Electric $6,045 Warehouse

Lakeside Lumber $3,892 Job 4421

Pain points

Still entering invoices after the crew goes home?

If job costs live in a pile of PDFs and your inbox, you’re flying blind on margin—and burning hours you could spend on the next bid.

Evenings lost to data entry

Typing vendor names, amounts, and job codes into QuickBooks every week adds up—fast—and it’s work no one hired you to do.

Job costs you can’t trust

When invoices sit unprocessed, you don’t know if a job is profitable until the punch list—and by then it’s too late to fix it.

You’re the estimator and the bookkeeper

Growing contractors shouldn’t choose between chasing subs and closing the books. Invoice admin shouldn’t compete with selling the next job.

Designed for bookkeeping handoff

QuickBooks-ready format — columns your bookkeeper expects
Exceptions flagged — no silent guesses that hit your margins
Predictable Fridays — weekly delivery you can schedule around
Handled carefully — discuss retention & access on setup call

Works with: QuickBooks Excel CSV Email forward

Deliverables

Every Friday: books-ready numbers, not a pile of PDFs

Two deliverables you can hand to your accountant or import yourself—same format, same day, every week.

Import-ready Excel or CSV

Date, vendor, invoice number, and total amount
Line item details and descriptions
Job or project references (when available)
Formatted for QuickBooks import—no retyping line items

Preview — import sheet

VendorAmountJob

Weekly summary you can skim in 5 minutes

Total invoices processed and dollar value
Breakdown by vendor and job
Flagged items that need your sign-off before you pay
Clear, easy-to-read format

Preview — exec summary block

Totals

By vendor

Needs review

Process

How it works

No new app to learn. Forward invoices like email—we handle the rest.

1

Forward invoices as they arrive

Send PDFs, photos, or email attachments to your dedicated InvoiceFlow address—the same way you’d forward to your office manager.

2

We extract, code, and match to jobs

Our team enters vendor, amount, line items, and job references. You get consistent data—not whatever format each sub happened to use.

3

Get your weekly report

Excel/CSV plus a one-page summary land in your inbox on schedule. Import to QuickBooks or hand off to your bookkeeper—your call.

Ideal customers

A fit if you’re processing dozens of sub and supplier invoices every month

General contractors

Multiple active jobs, lots of sub paperwork

Specialty trades

Electrical, plumbing, HVAC, and more

Growing companies

Outgrowing the owner-as-bookkeeper model

Owner-operators

You run the jobs; we run the invoice trail

Plans

Pricing that scales with invoices—not headcount

A fraction of a part-time bookkeeper. Pick the tier that matches how many subs and suppliers you bill each month.

Starter

$450 / month

Up to 75 invoices per month

Weekly Excel reports
Summary reports
Email support

Start with Starter

Common questions

Do my subs need to change how they send invoices?

What if an invoice is missing a job code or looks wrong?

Is our data secure?

Can we cancel if volume drops?

Next step

Stop reconciling invoices on Sunday night

Book a 15-minute call. We’ll map your current workflow and tell you honestly if InvoiceFlow is a fit.

Book my setup call

Prefer email? hello@invoiceflow.co — we reply within one business day.